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Maximized Efficiency
Eliminated inefficient processes that led to initiatives being buried or lost.
Complete Visibility
Optimized resource management, eliminating unnecessary bottlenecks or delays.
Scaled Confidently
With the support of the edison365 team, they were able to scale and standardize PPM across teams.
Headquartered in Madrid, with operations across Spain and Italy, this European healthcare company has been built on more than 150 years of experience.
With over 900 employees, the organization acts as a strategic partner across the orthopaedic, hospital, physiotherapy and rehabilitation, pharmacy, and podiatry sectors. Their mission? To reduce suffering, provide independence, and enhance life through innovative, effective healthcare solutions.
They’re committed to improving quality of life, and much like edison365, passionately uphold values grounded in innovation and excellence. Known for their cutting-edge products, this company has been a pioneer in introducing emerging technologies since 1880.
The essence of what they do is captured perfectly in their vision, “we improve people’s lives”, reflecting their commitment to healthcare.
Juggling spreadsheets, documents, and emails left teams fumbling in the dark, resulting in resource mismanagement, severe bottlenecks, and missed opportunities. edison365 optimized visibility, offering the structure and configurability needed to streamline processes across teams. The result? Efficient resource allocation, seamless workflows, and complete visibility.
- 📍 Spain & Italy
- 💼 Healthcare
- ⚙️ Project & Business Case Management
Challenges
Before they found edison365, this healthcare provider was operating like many others – juggling legacy tools in the hopes of streamlining their processes. This involved endless spreadsheets, countless emails, under-utilized resources, and a lot of guesswork. Their teams were flying blind—and dragging each other down.
Their biggest headache, however, was resource allocation – key projects were being assigned to unavailable or already engaged resources. Sounds like quite the nightmare, right?
With no centralized way to view the planning, approving, or actioning of business cases, most of their initiatives were lost, drowning in overflowing inboxes or desks.
They faced several operational hurdles before edison365:
- Low resource visibility in projects, causing unnecessary bottlenecks and severe delays.
- Lack of transparency in business case development, which impaired alignment across departments.
- Inefficient manual processes, leading to initiatives being buried in emails, roundabout workflows, and excel sheets.
- Limited accessibility due to the use of project tools that weren’t user-friendly, creating barriers for teams outside the traditional PMO.
So, what did they need to bridge the gap, and bring their initiatives to life?
Solution
Keen on making the onboarding journey as seamless as possible, our experts spent time analyzing needs, identifying potential issues, and putting together strategies.
When introduced, edison365 was a refreshing change of pace, offering transparency, much-needed structure, and momentum.
With the initial users leveraging the bespoke templates we set up for them, making it easy to navigate processes, capture data, access records securely, to keep things going seamlessly. Thanks to its limitless configurability, visibility, and user-friendliness, it soon garnered the attention of more enthusiastic teams.
The fact that edison365 wasn’t another complex tool that made things more complicated was what set it apart. It was built to empower everyone – from seasoned project managers to the extended team, anyone could present ideas, prioritize initiatives, and track progress, with ease.
Why Choose edison365?
Why it's Important to Pick the Right Tools
The platform’s ability to onboard new teams with ease, optimize resource management, and keep financials at their fingertips, made it the perfect fit for this healthcare leader. edison365 made processes easier, ensure complete visibility, and empowered them to prove impact.
“After the collaborative onboarding process, other teams quickly saw the benefits of using edison365,” said Poppy Barber, our Onboarding Consultant. “It encouraged more teams to adopt and leverage edison365 to achieve their goals.”
Results
The organization went from mismanaged resources, siloed spreadsheets, endless email threads, to a dynamic dashboard, custom workflows, and absolute visibility, across multiple teams.
Some of their biggest wins include:
- Optimized resource allocation, ensuring the right resources are allocated to the right project. No more uncertainties about who’s doing what, when.
- Enhanced visibility, allowing everyone to see what’s being proposed, planned, and prioritized, making business case management seamless.
- Improved financial transparency, showcasing key metrics like IRR, NPV, and ROI, which are otherwise buried in spreadsheets.
- Increased efficiency, owing to custom-built workflows that increased the teams’ momentum and reduced redundancies.
From isolated project execution, the organization has now embraced an integrated, end-to-end project lifecycle. With everything centralized, they’re enjoying improved efficiency, optimized resource utilization, and more!
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It’s true, numbers don’t lie. So, here’s what our healthcare provider has logged since implementation.
3000+ sessions
4000+ edits
8000+ minutes of user engagement
That’s what dedication looks like! Within the first 12 months, the organization increasingly adopted edison365 to manage their tasks across different projects. Usage is growing steadily, too.
Everyone loves being a hit! What started off as a tough crowd quickly turned into a standing ovation, with teams actually wanting in on the action.
You know that box of pralines at the front desk, which everyone lines up to try because one person did? That’s how it was with edison365. Once initial users tried it, more departments—from R&D to Compliance—lined up, eager to try it.
But the real surprise was the ease with which new teams onboarded. The flexibility and configurability of templates and access controls made it easy for edison365 to support the needs of different teams in one platform.
They really went from “Wait, is this the new tool?” to “When can our team get on this?” pretty quickly—what felt like much needed (well-deserved) validation!
As one of the first few teams to experience edison365, they know it’s the gift that keeps on giving. From starting with business cases and projects, to adding the Programs module to ensure efficient end-to-end portfolio management, they’re expanding horizons with edison365’s support.
But that’s not all! With more teams jumping on board, they’ve also renewed their subscription with us, signing up for another year of limitless growth.
What’s on their wishlist, you ask? They’re looking forward to growing with edison365, with calendar management upgrades and audit logs, to further strengthen the way they track, manage and report tasks. They already have plans to expand their horizons, leveraging capabilities and new features within edison365 to improve their processes, projects and portfolios continuously.
We can’t wait to see where their journey takes them, and we’re excited to be a part of it!
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