About South Gloucestershire Council
South Gloucestershire Council wanted to increase the capacity of its Environment & Community Services Project Managers by eliminating manual processes and giving its teams more time to play to their strengths. Using edison365projects and Project Online, the council has achieved total visibility of its project portfolio, resulting in better strategic decision-making and faster issue resolution.
South Gloucestershire Council is one of four councils in the West of England. The Environment & Community Services (ECS) Department is one of three directorates and is responsible for delivering Transport & Strategic Projects, Strategic Planning & Housing, StreetCare Transport & Waste Services, Safer & Stronger Communities, and Resources & Support Services. Projects within ECS range from community initiatives and heritage restoration to major transport
schemes such as metrobus.
The initial challenge
Despite having up to 50 active projects at any given time, the council lacked a standardized project management system, relying instead on tools like Microsoft Excel and Word for scheduling and reporting purposes, as well as knowledge of Association of Project Management (APM) best practice. While project management skills within the team were strong, the lack of standardization meant project managers had to spend time completing manual reporting processes which meant less time resolving project issues. Having successfully secured funding to deliver additional projects, the council decided it needed to gather all of its project information in a single location to encourage more efficient information sharing, and to empower strategic decision-making across the entire portfolio, as well as individual projects.
Using edison365projects, CPS provided the council with an end-to-end Project and Portfolio Management (PPM) solution that provides a unified platform in the context of familiar Office 365 tools. Using Project and SharePoint, project managers can complete all their weekly highlight reporting and issue/risk escalation in a single space, providing a joined-up view of work across the directorate. The council is also able to store data in Datastore for use in highlight reports, helping to streamline processes and giving users the benefit of familiar tools, reducing training time.
“Due to the increasing volume of projects being delivered, it was difficult for our Executive Board to have an up-to-date, clear vision of all the projects across the portfolio. Now we have all that information in the one system, so that at a higher strategic level, decisions can be made in confidence and we can really see where the key issues are.”
Emma Blackham, Head of Transport & Strategic Projects, South Gloucestershire Council
Enhanced project visibility
The council’s Executive Board now has greater visibility of the projects being delivered across the portfolio as a whole, making it easier to resolve issues.
Efficiency through automation
Automated processes and the ability to access documents anywhere using SharePoint mean that project managers spend less time on reporting – and more time resolving issues, helping to speed up project delivery.
The Executive Board now has total visibility of projects, with access to real time information and aggregate reporting for faster strategic decision making.
Now that all project information can be accessed from a single location, teams can work together more collaboratively. South Gloucestershire Council has seen high user adoption of the system and a reinvigorated project management culture.
What to know about this implementation?
Arrange a call with the team to find out more!
What do our customers think?
Haley & Aldrich
"We identified $1M of lost revenue per annum through the collection of ideas submitted through edison365ideas. That was within the first few months of turning the system live "Read more
South Gloucestershire Council
South Gloucestershire Council empowers decision makers with edison365projects and Project Online.Read more
"With 6,000 users across multiple locations and with varying technical capabilities it was essential that the idea platform we selected was user friendly"Read more
"Nothing else that we reviewed or tested matched our requirements, edison365ideas is delivering over and above what we need and expected"Read more