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How to Create a Digital Transformation Roadmap in 2025

digital transformation roadmap

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Digital Transformation is quite possibly the single most important change many businesses can make in the 21st century to revolutionize processes, adopt game-changing technologies, and stay competitive.

A digital transformation roadmap isnโ€™t just any old plan, itโ€™s a blueprint for success. It outlines how a business can adopt the latest technologies, automate various processes, stay ahead in their industry, and much more.
In fact, global spending is expected to hit 3.9 trillion dollars by 2027, according to Statista.com, showing exponential growth from less than a trillion dollars in 2017.

digital transformation spending
digital transformation spending from 2017 to 2027

Itโ€™s safe to say โ€˜digital transformation is here to stay. Unfortunately, many businesses canโ€™t make it stick! Unable to act on their digital transformation strategy. Why? Because they set goals that arenโ€™t met with a clear roadmap from A to B.

This one-stop guide will explain why digital transformation roadmaps matter in 2025, and the steps you can take to create one easily. That said, letโ€™s dive right into the most pressing question of them all, what is a digital transformation roadmap?

What is a Digital Transformation Roadmap?

A digital transformation roadmap is a visually detailed plan that simplifies complex strategies into an actionable timeline. It reveals how your business can achieve your long-term digital goals without being too overwhelming.

These roadmaps are a necessary function of all digital transformation efforts, and effectively communicate three things:

  1. What are our digital transformation goals?
  2. What initiatives will bring us closer to digital transformation?
  3. How long will it take us to achieve these results

Without a strategic roadmap, an ambition as profound as digital transformation is much more difficult to materialize. Take Senior Program Manager Mario Aguirreโ€™s quote for instance, who puts the importance of a roadmap into perspective:

โ€œStrategy without a roadmap is like a compass without a map, direction without a path. But a roadmap without a strategy? Itโ€™s a path to nowhere.โ€

But on the surface, what does a digital transformation roadmap even look like? Well, most include several items youโ€™ll want to acquaint yourself with:

โ€ข Objectives you want to achieve.
โ€ข Milestones your team must strive for.
โ€ข Key Performance Indicators.
โ€ข Required resources.

Finally, digital transformation roadmaps exist to serve a variety of goals and ambitions, across all types of industries.

From enhancing patient care with digital automation in the healthcare sector to refining digital payment processes for a large-scale retail brand. The opportunity for implementation is vast!

why you need a digital transformation roadmap

Why Your Business Needs a Digital Transformation Roadmap

In 2025, digital transformation is non-negotiable. Yes, you read that correctly! In fact, around 74% of businesses consider digital transformation a top priority.

This statistic suggests that your competitors have most likely begun their own digital transformation journey โ€” and you wouldnโ€™t want to be left behind.

But thatโ€™s not all. A Digital transformation roadmap is a concrete blueprint that removes the guesswork and aligns your digital goals with business objectives harmoniously for you and your team.

Business Data Scientist, OJ Taiwo puts it perfectly, sayingโ€ฆ

โ€œIn my experience, alignment is the real engine of transformation. You can have the best tools and strategies, but if IT and business teams arenโ€™t working together with shared goals, the results will fall flat.โ€

Many organizations suffer the common pitfalls of digital transformation too. Things like a lack of structure, poorly identified KPIs, and confusing milestones. A well-crafted digital transformation roadmap prevents these issues in a single document.

Letโ€™s take a look at more reasons why your business needs a digital transformation roadmap in 2025, from clearer visibility over your initiatives to data-led change management, there are plenty of benefits to this vital planning phase!

Clearer Visibility and Transparency

Your digital transformation roadmap ensures everyone understands the initiatives youโ€™re implementing in real-time. It also holds you and your team accountable to the transformative results youโ€™re striving for.

A go-to resource that anyone and everyone can reference for ongoing efforts โ€”creating better visibility and transparency around your digital transformation.

Example

A manufacturer might set its management team KPIs around digitizing its supply chain. Through digital transformation roadmaps, these long-term ambitions can be front and center of the teamโ€™s efforts.

Resource Optimization

A powerful digital transformation roadmap highlights the resources you require, allowing you to plan accordingly and optimize where possible. This streamlines your digital transformation initiatives and strengthens your chances of success.

Example

An e-commerce retail giant might identify a specific milestone or bottleneck within their digital transformation journey, prompt swift realignment, and optimization of resources for steady progress.

Project Prioritization

Knowing what project to prioritize first can be daunting. It may feel like each project is just as important as the other. However, by defining your core goals, your digital transformation roadmap should speak for itself, revealing where to focus first.

Example

Take an IT department for example. It may want to implement several new tools at once. However, through crafting a digital roadmap, they can see that cloud migration must happen first, so as not to delay other projects.

Enhanced Communication

Your digital transformation roadmap isnโ€™t just a plan of action. Itโ€™s a form of communication. It tells everyone three things:

โ€ข Where we are at in our journey
โ€ข Whatโ€™s happening next
โ€ข What we want to achieve in the long term

By outlining the initiatives youโ€™re taking to digitally transform your business, you can better communicate your companyโ€™s vision. From managers to executives, your entire workforce can act confidently and according to your roadmap.

This prevents information silos, enabling consistent and digitally organized transformation to take place throughout your business.

Example

Picture this, a multinational consultancy firm is rolling out internal tools across its offices around the world. By mapping out timelines, feedback checkpoints, and specific outcomes to be achieved, the rollout is much smoother and more efficient.

Data-led Change Management

Your digital transformation roadmap is a hub of data. Itโ€™s all the components that make for the successful delivery of transformation. Through a rigorous digital plan, you are fuelling your journey with data, including metrics, timelines, and more.

Unfortunately, many businesses still leave digital transformation initiatives up in the air, and at the discretion of various teams and managers. It must be data-driven and outlined in detail!

Example

Imagine a logistics company integrating a new platform for route optimization. By steering their digital transformation roadmap with key KPIs and metrics like fuel costs, when initial data reveals delivery delays, they are able to adjust their metrics and pivot the data they are analyzing as part of their digital transformation journey.

Other Notable Benefits

โ€ข Minimize human error
โ€ข Increased workforce engagement
โ€ข Better customer happiness

digital transformation roadmap example

Steps to Creating a Digital Transformation Roadmap

There are several core elements that make up a digital transformation roadmap template, including vision and objectives, current state assessment, gap analysis, tech stack review, stakeholder involvement, timelines, and KPIs and metrics.

These key considerations make up a typical digital roadmap for businesses to work from, with all sections sharing equal importance. Now, letโ€™s look at each in a little more detail to help you get started.

Step One: Identify your Vision and Objectives

The vision and objectives set out in your digital transformation roadmap is non-negotiable. Defining your vision with clarity is key to sustaining progress on the right track!

This is where all other digital transformation roadmap ambitions can grow from. Itโ€™s important you avoid vague goal setting and opt for the SMART (Specific, Measurable, Achievable, Relevant, Time-bound) approach.

For instance, a healthcare provider might set the overarching goal of reducing patient wait times by 30% in 2025. This goal meets the SMART criteria, helping this business to further plan out its digital transformation roadmap.

Start by assessing your companyโ€™s existing objectives. What does success look like, and how can you align digital transformation to meet these with full force? Thatโ€™s your starting point!

Step Two: Carry out a Current State Assessment

Your current state assessment is a complete review of existing technology, processes, systems, and more. Itโ€™s the phase of your digital transformation roadmap that reveals any pain-points your business is battling with.

For example, is there any siloed data or outdated software youโ€™re currently using? It essentially asks the questions, โ€œWhatโ€™s working?โ€ and โ€œWhat isnโ€™t working?โ€ What inefficiencies or redundancies exist within your company currently?

Your current state assessment can double up as a digital maturity assessment. An analysis of your likelihood of digital transformation success! But how might a current state assessment look in a real-world scenario?

Picture a financial services firm that leverages its assessment to reveal an outdated scheduling app for client meetings is causing delays and missed opportunities!

Step Three: Uncover Key Gaps and Opportunities

A gap analysis compliments the current state assessment phase nicely. Your digital transformation roadmap template wouldnโ€™t be complete without understanding what youโ€™re dealing with from the get-go and the opportunities that lay ahead.

Itโ€™s as simple as that! From skill gaps to lacking technology, your gap analysis goes a level deeper in your current state assessment. It asks the following questions:

  1. Whatโ€™s missing to achieve your digital transformation goals?
  2. What will happen if these gaps arenโ€™t addressed?
  3. Which gaps present the greatest impact on success?

As the old saying goes, there is opportunity everywhere. Itโ€™s only by understanding the playing field, and then looking for winning possibilities can you come out on top in your quest for digital transformation.

Step Four: Choose the Right Tech

If you hadnโ€™t guessed it already, technology and digital transformation go together nicely. Thus, understanding what tools and platforms you need is a must. The purpose of this phase of your digital transformation roadmap is to assess existing technologies and digital infrastructure.

Itโ€™s at this point that you can create a criterion for new tools that support your digital transformation initiatives. We recommend you base your selection on three major points, scalability, cost, and integration.

The tools you choose should help you digitally upgrade, replace, or refine your processes and ways of working for not just your team, but as a business. That is the end goal of adopting the right technology.

Ask yourself, does this new tool align with our long-term business objectives? Whatโ€™s the total cost of owning these tools, such as licensing fee, ongoing training needs, or regular maintenance?

For instance, a PMO department may be looking for the perfect solution to manage their projects on an end-to-end scale. Tools like sophisticated Gantt Charts, detailed reports, workflows, templates, and more.

Of course, weโ€™d recommend our very our platform for all those needs, and therefore, said PMO department would undergo a review of our tools and how they align with the long-term vision, budget, and other requirements.

Step Five: Involve Your Key Stakeholders

Key stakeholders make digital transformation move quickly, so itโ€™s important theyโ€™re on board with your vision and strategy. At this point in your digital transformation roadmap, you want to achieve two things:

โ€ข Identify who your key stakeholders are (department leads, IT teams)
โ€ข Develop a stakeholder communication plan.

Open dialogue between those leading your digital transformation, and those overseeing business objectives is a total must. This ensures you move from milestone to milestone with full support.


Of course, there may be some stakeholder resistance, and thatโ€™s okay! Instead of hiding away from this pushback, itโ€™s better to address it head-on. Planning for and managing resistance will leave your digital transformation journey in good stead.


If key stakeholders are engaged and aligned through monthly digital transformation updates, success is more than likely to be smooth sailing. So, identify your stakeholders and actively involve them!


Step Six: Decide on Your Timelines

At this stage in your digital transformation roadmap, itโ€™s time to turn your goals into manageable chunks by setting realistic timeframes. This also helps keep your transformation initiatives SMART.

Come up with some milestones, feedback checkpoints, and expected delivery dates, along with a contingency plan for any potential disruptions. Itโ€™s better to be safe than sorry, after all!

This phase of your digital transformation roadmap can help you identify the low-hanging fruit of your efforts and the short-term and long-term wins that present themselves to you.

Think up any dependencies you could face throughout your digital transformation strategy, and the process for managing these unexpected delays, different responsibilities, and more. These details must be outlined in your digital roadmap.

Step Seven: Monitor Your Progress with KPIs

Last but not least, your digital transformation roadmap must include the KPIs, goals, and objectives you intend to track and monitor. Think about the various outcomes of each stage of your digital transformation journey. Would does success look like?

Luckily for you, we have covered how to measure digital transformation extensively. The secret sauce? Itโ€™s all about setting KPIs, choosing the right analytic tools, and benchmarking. The article also covers 10 metrics to consider for your digital transformation strategy.

Ultimately, you want to bridge the gap between your efforts and success, and the metrics you decide on will help bring you closer to those digital transformation goals you set earlier on in step one.

Getting Your Digital Transformation Roadmap off The Ground

So, whatโ€™s next for your journey into digital transformation? Now you have the basics of a digital roadmap, itโ€™s time to put what youโ€™ve learned into practice! Businesses have two options in 2025, they can grow and transform, or be left behind in the digital age.

Donโ€™t believe so? Well, believe it or not around 77% of organizations have already begun their digital transformation journey, demonstrating its importance in the modern workplace. But despite this, the success rates are somewhat bleak.

Only 35% of digital transformation efforts are successful. Luckily, the pitfalls and shortcomings of a digital strategy can be minimized with a solid digital transformation roadmap. Success has to be backed by rigorous planning, and thatโ€™s exactly what weโ€™ve offered here!

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Author details

Content Manager

Jordan is responsible for all things content at edison365. From developing insightful whitepapers to crafting helpful guides on the latest tips and strategies every business leader, project manager and innovator could ever need to transform their business.

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